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Satistics

Would you like to have statistics for your teams or files? Beenote makes it easy for you!

If you are an account manager or an administrator, you have an extra section in your left menu. It is the Statistics section.

Learn more about user rights >

Access statistics

1.Go to your left menu. Click on Statistics.

Beenote-statistics-board

This is where you will have access to the statistical reports related to your work teams or files.

You can choose which statistics you wish to consult.

2. Choose by clicking on the arrow to access the drop-down menu between :

Open tasks
Tasks
Meetings
Meetings Attendance

3.You can also choose in the left drop-down menu your statistics between all the tasks, the work teams or the desired folders.

Statistical Report

Open Tasks

The statistics are presented in two different visuals to ease the understanding of the data.

Beenote-statistics-open-tasks

1.To your right, you have a list with Total Open Tasks, On Time and Overdue, each with a corresponding number and percentage in parentheses.

2.To your left, you have a circle graph representing the data.

The Open Tasks correspond to all active tasks. of all members of the organization including suspended accounts (e.g. member on sick leave).

This means that these are the Not Started, In Progress, Pending and Overdue tasks.

So it excludes Completed and Cancelled tasks as well as accounts that have been closed.

3.In the lower part of the page, you have a table showing the statistics of open tasks, by user, under Tasks Overview by User.

This will show you how many tasks each person has open, how many are on time and how many are overdue.

You can narrow your search by searching by folder or by team.

 

Depending on what you choose, a new drop-down menu will appear to allow you to select the team or folder you wish to view.

Beenote-statistics-files-teams

Tasks

In Tasks, you will have access to more detailed statistics on the created tasks. That is, you will be able to select them according to :

A. A specific period of time
B. Their status (Not started, In progress, Pending, Cancelled, Completed and Late)
C. The team or file.
D. The tasks by user. By user, you can see the number of tasks and how many tasks the user has by status

Beenote-statistics-open-tasks-section

To get more details about the open tasks of your team members, you have to click on the person’s name and a window will display the information.

Beenote-statistics-open-tasks-user-info

Meetings

In this section, you have access to statistics for your team meetings, according to your files or for all your meetings.

You can select the time period you wish to target to extract the data.

The statistics presented in this section are the number of completed meetings, the average actual and planned length of your meetings and the difference between the two, all presented in numbers and figures.

Beenote-statistics-meetings-per-week

The statistics are also presented in graphical form with the following information:

-The number of meetings by day of the week (top graph)
-The number of meetings per month (first graph at the bottom)
-The average duration of meetings per month (second graph at the bottom)

Beenote-statistics-meetings-per-month

Meetings Attendance

As with the other sections, you have access to statistics for your teams’ meetings, according to your records or for all your meetings. You can select the period you wish to target to extract the data.

The statistics are all presented in numbers and percentages in this section by:

-The number of completed meetings
-The number of guests per meeting
-Attendance and absence per meeting
-The absenteeism rate

Beenote-statistics-meetings-per-weeks-meetings-attendance-week

You also have meeting attendance by:

-Day of the week (top chart)
-Meeting attendance by month (bottom chart)

Beenote-statistics-meetings-per-weeks-meetings-attendance-month

At the bottom of the page, you have a table showing the meeting attendance statistics by user under Attendance Overview by User.

You will be able to view:

-The number of invitations each user has received
-The number of meetings they attended or did not attend.

Notes: The Attendance Overview by User includes all people who have been invited to Beenote including external invitees, suspended and closed accounts.

The absentee rate is calculated for each person.

Also, you will have the number of connections to a meeting per person. That is, the number displayed in this column represents the number of times the person started a meeting or joined a meeting in progress.

Beenote-apercu-de-l-assistance-par-utilisateur

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Blog that may be of interest for you: What is the best way to organize tasks from Beenote? >