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Satistics

Would you like to have statistics for your teams or folders? Beenote makes it easy for you!

If you are an account manager or an administrator, you have an additional section in your left menu. It is the Statistics section.

Learn more about user rights >

 

Access statistics

1.Go to your left menu.

2.Click on Statistics.

It is in this section that you will have access to the Statistics Report related to your work teams or folders. You can choose which statistics you wish to consult. Choose by clicking on the arrow to access the drop-down menu between:

Open tasks
Tasks
Meetings
Meeting attendance

 

Statistical Report

 

Open Tasks

The statistics are presented in two different visuals to ease the understanding of the data.

To your right, you have a list with Total Open Tasks, On Time and Overdue, each with a corresponding number and percentage in parentheses. To your left, you have a circle graph representing the data.

The Open Tasks correspond to all active tasks. This includes Not Started, In Progress, On Hold and Overdue tasks. Therefore, it excludes Completed and Cancelled tasks.

 

In the lower part of the page, you have a table showing the statistics of open tasks per user under Overview of tasks per user. You can see how many Open Tasks each person has; how many are In Time and how many are Overdue.

You can narrow your search by searching by folder or by team.

 

Depending on what you choose, a new drop-down menu will appear to allow you to select the team or folder you wish to view.

 

Tasks

In Tasks, you will have access to more detailed statistics on the created tasks. That is, you will be able to select a specific time period, view the details of the tasks according to their status (Not started, In progress, On hold, Cancelled, Completed and Overdue) and consult them by team or by folder at the time you view the statistics. The statistics are also presented in two different views.

 

In the lower part of the page, you have a table showing the task statistics per user under Overview of tasks per user. Per user you can see how many tasks there are and how many tasks the user has per status.

 

To get more details about the open tasks of your team members, you have to click on the person’s name and a window will display the information.

 

Meetings

In this section, you have access to statistics for your team meetings, according to your files or for all your meetings.

You can select the time period you wish to target to extract the data. The statistics presented in this section are the number of completed meetings, the average actual and planned length of your meetings and the difference between the two, all presented in numbers and figures.

 

There is also a number of meetings by day of the week, the number of meetings per month and the average lenght of meetings per month, presented in graphical form.

 

Meetings Attendance

As for the other sections, you have access to statistics for your team meetings, according to your files or for all your meetings.

You can select the time period you wish to target to extract the data. The statistics presented in this section are the number of completed meetings, invitees per meeting, attendees and absentees per meeting and absenteeism rate, all presented in numbers and percentages.

You also have meeting attendance by day of the week and meeting attendance by month, presented in graphical form.

 

At the bottom of the page, you have a table showing meeting attendance statistics by user under Overview of attendance by user. You will be able to see how many invitations each user has received, how many meetings they have attended and how many meetings they have missed.

The Overview of attendance per user includes all persons who have been invited to Beenote including external guests, suspended and closed accounts.

The absenteeism rate is calculated for each person. Also, you will have the number of connections to a meeting per person. That is, the number displayed in this column represents the number of times the person has started a meeting or joined a meeting in progress.

 

Blog that may be of interest for you: What is the best way to organize tasks from Beenote? >

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