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Minutes Directory

 

You will find in this article:

 

Access the minutes directory

To access the minutes directory, go to the left-hand menu and click on Minutes.

You are now in your minutes directory. It is in this section that you will find all the published minutes. The minutes are displayed according to the filters you specify at the top of the page. You will thus have access to the minutes taking place in the folders or teams of which you are a member and that the minutes have been made visible (public) to all members.

That is to say, when publishing the minutes after the meeting, the option Visible to the whole organisation has been selected. Otherwise, only the meeting participants will be able to access the minutes.

For Beeboard teams, the minutes are only accessible to team members, so if you are not a member of that team, you will not be able to access the minutes. In the case of Beeboard, visibility is limited to the team, or as with Beeteam, limited to participants. In the last case, for both Beeteam and Beeboard, the minutes will only be accessible to the participants of the meeting.

Here are the visibility settings for Beeteam that you will be able to choose from.

These are the Beeboard visibility settings that you can select.

Blog that may be of interest: How to write an effective minutes of meeting? Basic Template

 

Perform a search

In order to make your search through your minutes easier and faster, you can adjust the available search parameters according to your needs.

 

(1) If you know the name of the minutes you are looking for, enter it in this search bar. If you do not know the exact name, you can still search with a partial title.

(2) You can refine your search by selecting a period: Last month, Last 3 months, Last 6 months, Last year or All dates.

(3) Select the folder to which the minutes you are looking for belongs.

(4) You can narrow your search by selecting to see only the minutes corresponding to a certain parameter: All minutes, Visible to participants only, Visible to team only or Visible to the whole organization.

(5) Also, you can select whether you want to see the minutes according to the Actual date and time or the Scheduled date and time of the meeting.

In the bottom right corner of your page, you can also decide how many minutes will be displayed at the same time per page, i.e. 5, 10, 25 or 100.

 

Basic information

Each of your minutes will be presented in the following format:

 

First you have the name of the meeting with the date and time it took place. Then you have the duration of the meeting in parentheses.

petit-i-pour-informations By clicking on this icon, the basic information about the minutes will be displayed: leader, partners, team and folder. You can also see who has consulted the agenda and the minutes.

 

To access the minutes, click on the title of the meeting or this icon.

 

It is possible to download the minutes in PDF format with Beenote by simply clicking on this icon​.

: Means that the minutes is visible to the entire organization.

: Means that the minutes is visible to participants only.

: Means that the minutes is visible to the Beeboard team only.

For even more options, click on the three dots to the far right to open a drop-down menu of options.

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