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Start and hold a scheduled meeting

Start a Scheduled Meeting

1.To start and hold a scheduled meeting, you must first have created an agenda for a meeting. It will therefore be displayed in the My Meetings section of your Beespace.

Go to this section and click on the title of the meeting you want to start.

You will then be directed to the agenda of the meeting.

Beenote-Start and hold a scheduled meeting

2.In the options bar at the top of the page,press this bouton-debuter button to start the meeting.

3.A small window will open to confirm your intention to start the meeting. Click on Start Meeting.Beenote-icon-stat-meeting

Hold a Meeting

Your meeting has now begun. Now, what do you need to do to run your meeting properly?

Here are the 6 important functions to manage your scheduled meeting.

Beenote-Start and hold a scheduled meeting-details

1.Enter details of the agenda items.

Beenote-Start and hold a scheduled meeting-details-b

2.Once a subject is completed, press this icon to move on to the next one.

Beenote-Start and hold a scheduled meeting-details

3.You can add a note to the item currently being discussed by clicking on this iconen-reunion-ajouter-notes

Beenote-Start and hold a scheduled meeting-notes

4.This icon en-reunion-assigner-tache-bouton is used to assign a task.

Beenote-Start and hold a scheduled meeting-tasks

5.By pressing this icon Beenote-icone-notes-decision-ordre-du-jour, you can document a decision.

Beenote-Start and hold a scheduled meeting-decision

6.Once all the items on the agenda have been discussed, you can Close Meeting by clicking on this icon  close-meeting-small-icone  in the options bar at the top of the page or on the bottom close-meeting-large-icone .

Beenote-Start and hold a scheduled meeting-details

7.Before closing the meeting, you can take the attendance of the people present.

It is possible to check each of the people present individually or, if there are no person absent among the people who were invited to take part in the meeting, it is possible to check everyone with a single click.

Beenote-Start and hold a scheduled meeting-attendance

Do you find that there are a lot of details and that it takes a long time to write them in the space provided?

Beenote offers you a quick solution! You can record a voice message. All you have to do is give permission to the microphone.

 

You can attach files and links. No need to search for documents through email exchanges or shared files. Everything is easy to access in one place!

Close Meeting

The last step is to Close the meeting.

There are two options :

Close the Meeting and publish now minutes
Close Meeting and review the minutes another time before pushing them.

Beenote-Start and hold a scheduled meeting-close-meeting

If you publish the minutes as soon as the meeting is over, it will appear in the Minutes section available from your Beespace.

However, if you do not publish it immediately, it will be waiting for you in the Unpublished section also available from your Beespace.

For more information on How to write an effective minutes of meeting? >

Reset Meeting

To Reset the meeting, simply locate and select the three small dots () at the top of the meeting window.

In the menu that appears, select Reset Meeting.

Beenote-Start and hold a scheduled meeting-reset-meeting

A second window will appear.

Select Reset Meeting again to confirm your choice.

This meeting will be back in your Beespace in My Meetings.

You can restart the meeting by selecting and starting it again or change the date to move it.

Beenote-Start and hold a scheduled meeting-reset-meeting2

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